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Ask Primpy: Should I Hire a Day-of Coordinator?

Elegant wedding at Spiaggia in Chicago, Illinois
Elegant wedding at Spiaggia in Chicago, Illinois

 

So what is the biggest regret couples have after their wedding day? According to a recent study, a whopping 72% of recently married couples regret not hiring a day of coordinator for their wedding day. 72%!!! Anne, a bride who got married in Connecticut last year, very much regretted not hiring a DOC and had this to say; “Day of coordination is very important. We had some issues with the venue and the buses that were out of my control that day. I realized how frustrated I was that I had to worry about some small details [on my wedding day]…”

For most couples who have never planned a wedding before, it’s hard for them to grasp how insanely busy and hectic things become in the weeks and days leading up to your wedding day. This is where a day of coordinator can save you countless hours of frustration, stress, heartache and worry prior to your wedding and on your wedding day. A DOC works for YOU and knows every single detail of your wedding day both big and small. From the officiant, to the photobooth you rented, to the special table settings from the rental company that you just MUST have on your big day, a day of coordinator makes sure all of your vendors show up on time, set everything up on time and in the case of transportation, ensures that you and your guests actually arrive for the ceremony/reception/other wedding day events on time!

You may have some questions as to why you need a DOC, so I will answer the most frequent questions we hear from engaged couples.

What exactly is a day of coordinator?

Day of coordination is a service that many wedding planners offer and typically includes key coordination between all of your wedding vendors in the month/weeks leading up to your wedding day (this service is often referred to as “Month of Coordination). This service is usually more affordable than hiring a wedding planner to plan your entire event from day one.

But my venue offers a “wedding coordinator” as part of my venue package. Isn’t that basically the same thing?

This is where most couples get confused. Unless your venue offers full wedding planning services as part of your wedding package (which is very, very rare—I only know of one such venue that offers this service), it is not the same thing. Not even a little bit! While the venue provided coordinator is there on the day of your wedding to make sure everything flows—they work for the venue and not for you.   So for example, if your photographer becomes MIA four weeks before your wedding and you’ve already paid in full, or the florist you hired all of a sudden has a shortage of the perfect blooms you’ve requested for your big day, this venue coordinator will not be the person to track your vendor down, renegotiate your contracts or find alternate vendors in case you need a plan B (and in some cases, a plan C).  This is something that you and your fiance(e) would have to do yourselves and having to deal with any potential last minute changes the month of your wedding is extremely stressful.

A day of coordinator sounds great and all, but I heard that wedding planners are super expensive, so it’s just not in my wedding budget.

This is simply a misconception–most wedding planners offer a number of different services beyond Full Planning (which does tend to be on the pricier side because of how labor intensive it is).  Many planners offer Partial Planning, Month-of/Day-of Coordination, and other custom services.  We here at This Modern Love Events exclusively offer a 3rd tier of wedding planning called Digital Pre-Planning–learn more about it here; TML Events Digital Pre-Planning.  It never hurts to have an initial conversation with a planner, to discuss your wedding planning needs and which service would benefit you the most. We always offer a free consultation if you aren’t sure where to start.

Hindsight is 20/20, which is why again, 72% of couples regret not hiring a day of coordinator. Think ahead—not hiring a day of coordinator is like trying to put on a play without a director. You and your spouse to-be are the actors and stars—it’s not your job to manage lighting, sound, and the rest of your cast!

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